Sun 9 Apr 2017
An anonymous faculty member forwarded this e-mail:
To Faculty and Staff:
Recognizing that some students may choose to be known on campus by a name other than their legal name, Williams has implemented a Campus Name option for students. By default the campus name is the legal name but current students may now request a different campus name through PeopleSoft/Student Records and the updated name will roll out to all campus systems. The incoming class of 2021 will have the opportunity to choose a campus name during their initial matriculation in May.
Where will the student’s campus name appear?
· Faculty, academic and administrative staff for the most part will only see the student’s chosen campus name. Some exceptions are noted below.
· The long email name will be updated to correspond to the campus name; the short email name will not change.
· Students with updated campus names will be issued a new campus ID card from Campus Safety and Security.
· If you are responsible for any forms collecting information from students, please revise forms as necessary to request the campus name, not the legal name.
· If you work from system generated lists, you may need to refresh the lists periodically to capture any updates to campus names.
Instances where a student may need to give you their legal name?
· Travel arrangements for courses or for extra-curricular activities may require their legal name.
· Applications for fellowships or internships through Williams may require their legal name.
· A letter of recommendation supporting an application may require their legal name.
Will a student’s legal name persist or be available on some documents?
· Student Payroll presently uses the legal name for time reporting and if you supervise students you will see their legal name. We expect that time reporting will begin using the campus name by Fall 2017.
· A student’s official transcript, issued outside Williams, will use the legal name. (Note: internal transcripts and academic progress reports will us the campus name.)
· High school and college transcripts, including study away or summer school transcripts, generally will use a student’s legal name. Previously filed petitions such as major and concentration declarations, independent study and WSP 99 forms will include the legal name unless the student has asked us to redact that information.
· Although Williams will make every effort to update a student’s campus name in a comprehensive way, there may be existing lists, forms, etc., which include a student’s legal name. With this in mind, it’s important for administrative staff, faculty and academic staff to treat existing lists and documents with sensitivity.
· A number of administrative offices require the legal name in the context of their work, but these offices will use the campus name in communications with and about students, except where the legal name is required.
The full student campus name policy is at http://web.williams.edu/admin/registrar//petitions/namechange.html. If you have questions on the details of the policy, please feel free to contact me. Faculty and staff members wishing to change their campus name should refer to the Human Resources policy at https://www.williams.edu/update-your-listing/.
Mary L. Morrison
1) Did anyone predict 10 years ago that these sorts of changes would come to Williams? Not me! What will the next ten years bring?
2) This seems fairly stupid to me. Why should the College enter such a morass? Any student has the right (and ability!) to change their name. If they do, then the College should adjust the official record. If they don’t, then just keep the legal name.
3) Comments referencing Seeing Like a State are welcome below . . .
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7 Responses to “Campus Name Option”
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